VILLAGE OF DECATUR REGULAR BOARD MEETING November 14th, 2024 @ 5:30 PM NOTE: Everyone must use the microphones at the table. The audience must be quiet during the meeting. If you want to ask a question and you are not on the agenda, you must raise your hand, get permission from the Chairman, and come to the microphone before speaking. If you are on the agenda the same rule applies. THE VILLAGE BOARD HAS THE RIGHT TO MODIFY THE AGENDA AT THE REGULAR MEETING WHEN CONVENED. MEETING IS OPEN TO THE PUBLIC. A COPY OF THE OPEN MEETINGS ACT IS LOCATED ON THE NORTH WALL. A COPY OF THE MEETING NOTICE WAS POSTED AT THE CITY HALL, POST OFFICE, FIRST NEBRASKA BANK, AND DECATUR EXPRESS. The guests signing in were: Aleta Jessen and Kathy Robertson. The guest not signing in was Raymond Metcalf. 1) REGULAR MEETING CALLED TO ORDER BY CHAIRMAN SIECKE Roll Call: Hightree-yes, Kirschenman-yes, Siecke-yes, Troutman-yes, Warren-yes. Quorum Present-yes 2) EXCUSE BOARD MEMBERS NOT ATTENDING THE MEETING: All were present. 3) AGENDA AND MINUTES OF THE PREVIOUS MONTH'S MEETING RECEIVED: Roll Call: Hightree-yes, Kirschenman-yes, Siecke-yes, Troutman-yes, Warren-yes. 4) APPROVAL AND/OR CORRECTION AND SUSPENDED READING OF THE PREVIOUS MONTH MINUTES. Roll Call: Hightree-yes, Kirschenman-yes, Siecke-yes, Troutman-yes, Warren-yes. 5) REPORTS OF OFFICERS, BOARDS AND OR COMMITTEES: 1) Police: Monthly Report for October 2024: There was no report. 2) Lights: Monthly Report A. No meters pulled. B. Cost to replace pole without labor on the highway after accident is $3,338.00. This has been turned into the Village insurance. Boden Construction put up the last pole. Warren asked if the accident damaged the base? Troutman stated it just kinked the pole. Warren stated that the light (LED) by the fish cleaning station needs replaced. 3) Water & Sewer: Monthly Report A) Water Loss Report. There is another water leak at the marina. The Village crew will work on getting this fixed. 4) Parks: Monthly Report. A) October Income of $3,615.16. One shower house has been winterized. The boat dock has been taken out of the river. Warren stated the valve needs to be removed from the splash pad before it gets too cold, the plugs have been put in. The village crew has been working on the gazebo at the mini park (the museum is going to decorate it for the holidays. They have lowered the cable for the Christmas swag. Over the winter months there are picnic tables that need boards replaced. 5) Streets: Monthly Report: A) November Hwy Allocation-$7,244.30. B) Sales Tax for August 2024-$11,869.36, part to LB840. Siecke asked what the progress on concreting the holes on streets where there were water leaks? Warren stated the street on 3rd avenue has been filled with crush and run. Millings have been put in the spot where the new sewer line was installed. Something needs to be done to the entrance to the park where the new water line was installed. Warren asked if the speed bumps were going to be removed? The Board consensus is to take them up next week. Some of the cracks were filled on main street. The board discussed renting a machine to fill cracks in the streets due to our machine not working very well. 6) Sears Center: Monthly Report The fire doors between the fitness center and the Senior Center needs to be fixed. The Clerk has called Justice Fire to look at this door. 6) OLD BUSINESS: 1. Lease Agreement with Wolken Therapy and Wellness. Tabled until December. Ryan Wolken has some issues with getting started. Hightree stated that he thinks the board should wait until next month to sign the agreement. 7) NEW BUSINESS 1. Aleta Jessen-Speed Bump in Alley. Aleta came to the table to discuss putting a speed bump in her alley. When she comes out of her door it is right into the alley. There have been people speeding through the alley between her shop/apartment and the church. The speed bumps are being taken up for the season. She asked if the board could come up a solution for this. She stated that it is just not her, it is the cats and people walking down the sidewalk. She has called the Sheriff’s office when this happens, but by the time they are here the vehicle is gone. Kathy Robinson asked what the speed limit is in an alley? No one was certain, but we will find out. The alleys are only big enough for one vehicle. The Board agreed that 25 MPH is too fast for an alley. She also stated that one of the cats that was run over in the alley, was one that had been fixed, so the $125.00 that was spent was for nothing. The Board will work with her on this situation. Aleta also asked about the sidewalk in front of her shop, she stated that a person felt last week. The Clerk went and got the Ordinance book and the owner of the property is responsible for replacing the sidewalk. The board suggested for her to apply for LB840 funds to help replace the sidewalk. 2. Kathy Robinson-Enforcement of Cat Ordinance. Kathy and Aleta spoke to the Board about enforcing the cat ordinance. There are still residents that are feeding and taking care of cats that are not spayed or neutered. There have been three new litters of kittens born, and this is what they are trying to eliminate. Siecke stated if they give the Clerk the name of this person and she will have the Ordinance delivered to this person by the police. Kathy told the board that she has gotten the price down from $125.00 per cat to $50.00. Kathy also asked about the State Statute 23-358, Animal Damage Control to get the county involved. The Clerk will see what the Village Attorney says about this Statute. 3. Grants. The consensus of the board is to allow the Future of Decatur Foundation Grant Task Force to go ahead with the grant with the help of the Village and an engineer from the USDA to help with the maintenance of the water tank and possibly other water projects. 4. Flood Plain Permit for Farr Technologies who will be doing the boring of the fiber optics and email from Garrett Johnson (Village Engineer). This agenda item was tabled until we receive copies of the NDOT and the USACE permits. 5. Mailing Tubes for Maps. Mailing tubes to store and preserve the maps that we have. We are checking prices. 6. 4th Avenue Waterline Extension Permit Application has been sent to the State of Nebraska for approval. 7. Invitation to Participate in Section 106 Consultation. Broadway Bridge Project. Hightree made a motion to Participate in Section 106 Consultation. Troutman seconded the motion. Roll Call: Kirschenman-yes, Warren-yes, Siecke-yes, Hightree-yes, Troutman-yes. 8. Day After Thanksgiving. In previous years the Board has allowed the Village Office and Maintenance Shop to be closed the day after Thanksgiving. Either use vacation or take the day off without pay. Hightree suggested giving the employees the day off with pay. Hightree made a motion to give the employees the day after Thanksgiving off with pay. Troutman seconded the motion. Roll Call: Kirschenman-yes, Siecke-yes, Warren-yes, Hightree-yes, Troutman-yes. 9. Computer Program for Utility Billing, Payroll, General Ledger and Accounts Payable. The Village received the annual subscription for the SimpleCity Accounting Program. The cost is $8,400.00. This is to upgrade the system to gWorks Cloud by the end of 2025. The Clerk contacted Power Manager, the cost for this for the program fee and annual fee is $20,325.00. The Clerk has been in contact with Tyler Technologies, we have not received a bid yet for Tyler Technologies. There was no decision made at this time. 10. ATV/UTV Ordinance Change for evening usage. Kirschenman would like to change the Ordinance for ATV’s and UTV’s to be able to ride them during dark hours. The Clerk and Kirschenman will email Ben Hansen to try and get this changed through the Legislature. The Village has so many people who use the ATV’s and UTV’s to push snow, and the majority of the time when they do this it is dark. The Clerk with Kirschenman’s help will send a email to Ben Hansen to see if the Legislature can get this changed. 8) CORRESPONDENCE AND ANNOUNCEMENTS 1. Next Regular Board Meeting Thursday, December 12th, 2024 at 5:30 PM. 2. Are there any questions or comments from the audience? There were none. 9) APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS: 1) Claims preapproved by Hightree and Troutman. 2) Troutman made a Motion to Approve the Claims as submitted. Kirschenman seconded the motion. Roll Call: Hightree-yes, Siecke-yes, Warren-yes, Troutman-yes, Kirschenman-yes 10) MOTION TO ADJOURN THE REGULAR MEETING: Motion to adjourn the meeting: Troutman made a motion to adjourn the meeting. Warren seconded the motion. Adjournment Time 6:39 PM. Mark Siecke Chairman Therese M Magill Village Clerk CLAIMS REPORT- November 2024 Altec-$360.44, Blue Cross-$3,633.60, Boden Construction-$15,000.00, Border States-$1,415.90, BCPP-$27,207.57, Cass Plumbing-$4,517.99, Decatur Express-$641.80, Decatur Rock-$653.52, First Nebraska Bank-$1,158.36, Floor Maintenance-$258.36, Grandgenett-$14,614.85, Hometown Leasing-$183.31, Johnson & Mock-$164.00, Joyce McCullock-$178.60, King Disposal-$3,873.70, Lane’s Repair-$45.90, Lyons Mirror-Sun-$218.50, Midwest Lab-$354.57, Municipal Supply-$3,587.96, Mutual of Omaha-$28.80, NDOT-$500.00, NE Dept. of Revenue-$4,521.30, Ne Public Health Lab-$15.00, NENEDD-$85.00, NNTC-$492.80, Northeast Schools-$1,000.00, One Call-$1.98, One Source-$318.31, Postmaster-$32.80, Power Wash-$15.00, Quadient-$737.54, Richards Parts-$259.88, RXC Tires-$236.99, SEI-Hosting Program-$234.00, SignaPay-$10.00, T&R Electric-$3,867.90, Uline-$104.80, Utility Deposit Refunds-$413.16, Verizon-$359.94, Williams & Co.-$6,850.00. Total Accounts Payable-$97,957.12. Payroll Checks/FICA/State Taxes-$21,321.28. Report Total-$119,278.40. ZNEZ LMS 11-28-24
