VILLAGE OF DECATUR REGULAR BOARD MEETING April 10th, 2025 @ 4:30 PM NOTE: Everyone must use the microphones at the table. The audience must be quiet during the meeting. If you want to ask a question and you are not on the agenda, you must raise your hand, get permission from the Chairman, and come to the microphone before speaking. If you are on the agenda the same rule applies. THE VILLAGE BOARD HAS THE RIGHT TO MODIFY THE AGENDA AT THE REGULAR MEETING WHEN CONVENED. MEETING IS OPEN TO THE PUBLIC. A COPY OF THE OPEN MEETINGS ACT IS LOCATED ON THE NORTH WALL. A COPY OF THE MEETING NOTICE WAS POSTED AT THE CITY HALL, POST OFFICE, FIRST NEBRASKA BANK, AND DECATUR EXPRESS. The Village Board reserves the right to go into executive session for matters appropriate under the Nebraska Open Meetings Act. Guests signing in were: Jeania McCulloch, Jerry Dunning, Rashelle and Bill Rickers. Guests not signing in were Ray and Julie Metcalf. 1) REGULAR MEETING CALLED TO ORDER BY CHAIRMAN ANDERSON. Roll Call: Anderson-yes, Hightree-yes, Kirschenman-yes, McCullock-yes, Troutman-yes. Quorum Present-yes 2) EXCUSE BOARD MEMBERS NOT ATTENDING THE MEETING: Roll Call: Anderson-yes, Hightree-yes, Kirschenman-yes, McCullock-yes, Troutman-yes. All were present. 3) AGENDA AND MINUTES OF THE PREVIOUS MONTH'S MEETING RECEIVED: Roll Call: Anderson-yes, Hightree-yes, Kirschenman-yes, McCullock-yes, Troutman-yes. 4) APPROVAL AND/OR CORRECTION AND SUSPENDED READING OF THE PREVIOUS MONTH MINUTES. There were none. Roll Call: Anderson-yes, Hightree-yes, Kirschenman-yes, McCullock-yes, Troutman-yes. 5) REPORTS OF OFFICERS, BOARDS AND OR COMMITTEES: 1) Police: Monthly Report Anderson stated he received a text for Officer Sparks resigning as Police Chief for Decatur. The Board agrees that we need that resignation in formal writing to put in his file. Sergeant Hedlund provided a police report for the board. Troutman made a motion to appoint Officer Hedlund as Sergeant for the Decatur Police Department. Hightree seconded the motion. Roll Call: Anderson-yes, Kirschenman-yes, McCullock-yes, Troutman-yes, Hightree-yes. Motion Carries. Anderson stated that Sergeant Hedlund asked if she could get a $.50 an hour raise for taking this new position? Anderson stated that the Board would give it a month to see how it goes and discuss this at the May 8th meeting. 2) Lights: Monthly Report 3 residents had their meters pulled for non-payment. They are all now paid to date. The two poles that were broken during the storm will be replaced by REA when they have time to replace them. There is a line that needs replaced for the street lights also. Hightree stated that there is a board member that needs to be reimbursed for the time that he put in for the storm. He will turn in a bill and see if it can be paid to him. 3) Water & Sewer: Monthly Report The maintenance crew have been fixing water leaks. We have a 10% water loss. There is a water leak by the dump station that needs fixed. The books have been ordered for Mike Parsons to take the water test. Skylar will take the sewer test in May. 4) Parks: Monthly Report – Income of $4,811.89. A. Replace message board at Beck, Busse-Brewer Memorial Campground. Tabled for the mean time due to the budget. The lower level of the camp ground has been reseeded from the flood last year. The Board discussed the placement of the open pavilion that the Carson Family wants to put at the campground. 5) Streets: Monthly Report A. April Highway Allocation-$6,497.33. B. April Motor Vehicle Fees-$$1,494.19. C. March 2025 Sales Tax $9,636.82 part to LB840. D. Discussed getting prices for a couple loads of white rock for the streets. 6) Sears Center: Monthly Report Max Christensen split the breakers up for the air compressor (for the sprinkler system) and the furnace. When the electric would go off the air compressor and furnace would try to start at the same time making the breaker pop. The sensor in the lady’s restroom is not working as it should. The clerk will find someone to fix the sensor. 6) OLD BUSINESS 1. Sign Agreement with JDS Security Troutman made a motion to sign the security agreement with JDS Security. Hightree seconded the motion. Roll Call: Anderson-yes, Kirschenman-yes, McCullock-yes, Troutman-yes, Hightree-yes. Motion carries. There will be letters going out in the May 2025 utility billing explaining the process. 7) NEW BUSINESS 1. Jeania McCulloch-LB840 Application (DK Coffee Shop). Anderson stated that everyone on the board has looked at the LB840 Application. She has opened a new coffee shop in Decatur. She is asking for $50,539.50 which is half of what she has spent so far. The board agreed that they did not feel comfortable giving her the half for the property due to her buying it from the Village. She has plans to make outdoor seating with an awning in the future. The board agreed on the amount of $44,289.00. Troutman made a motion to grant $44,289.00 in a grant from LB840, she will stay open 12 months, with the option to come back for a loan with board stipulation at the time. Hightree seconded the motion. Roll Call: Kirschenman-yes, McCullock-yes, Troutman-yes, Hightree-yes, Anderson-yes. Troutman asked to have an agreement wrote and signed with the terms stated in the motion before the check is given. The clerk will write this agreement. 2. Bids for Concrete Work. Bank, Green Lantern, (fire hydrants replaced) 5th street Broadway by North Park, 7th street and 5th avenue, 3rd avenue and 13th street, by Websters building, Discovery Drive. The Board received 2 bids for the concrete repairs. Boden Construction: Remove and replace the following concrete areas listed below. Remove any damaged asphalt, remove current rock fill, compact area, install proper fill and compact. All concrete reinforced with rebar and doweled to existing concrete. Broom finish and sawed control joints. 49 square feet by the bank 5 inches thick. 60 square feet by the Green Lantern 5 inches thick existing fill removed and fill back with sand. 210 square feet 5th street Broadway, by North Park 6 inches thick, form and pour box culvert end on south end of tube. 168 square feet 7th street 5th avenue 6 inches thick form and pour box culvert end on east end of tube. 336 square feet 3rd Avenue 13th street 6 inches thick, square up area to remove damaged edges. 528 square feet by Websters buildings, square up area to remove damaged edges. 180 square feet Discovery Drive 6 inches thick, remove and replace damaged edge on north side. $31,825.00 MC Concrete: Replace estimated 110 square feet sidewalk @ 5” and 2’ on center #4 rebar. Replace estimated 1,400-1,500 square foot street @ 6” 2’ on center rebar. Construct x (2) concrete head walls for metal culverts. Prepare Subgrade Saw cut edges. Backfill where needed. $26,400.00. Kirschenman made a motion to award the lower bid to MC Concrete at $26,400.00. Troutman seconded the motion. Roll Call: Anderson-abstained, Hightree-yes, McCullock-yes, Kirschenman-yes, Troutman-yes. 3. Bid for commercial color epoxy, color chips, sealer for Beck Park Bathrooms. Boden Construction $9,600.00. Old Park bathrooms-2 @ (15 x9) $4,200.00. New Park bathroom-2 @ (24x9) $5,400.00. The board decided to table this agenda item until September, so that it will be in the new budget. 4. Bid for shelter at North Park damage from the snow storm. The board decided to wait until we found out if we will receive anything from FEMA. 5. Vote on new member for Burt County Economic Development to take Don Warren’s place. Anderson asked if anyone from the Board was interested in being on the Burt County Economic Development Board. Jason Troutman volunteered to be on the board. Hightree made a motion to appoint Jason Troutman to the Burt County Economic Development Board. Kirschenman seconded the motion. Roll Call: Anderson-yes, McCullock-yes, Troutman-yes, Hightree-yes, Kirschenman-yes. 6. Rachelle Rickers-Lift Station. Bill and Rashelle Rickers came to the table. They asked what the status of the 2nd Avenue Sewer project is? Leveling out their ditch, back filling their driveway due to it settling. The lift station is also settling. Their sprinkler system is also damaged. We will work with the residents that have been affected. The clerk will contact Cass Plumbing to fix their sprinkler system. This project has been a problem from the beginning. The board asked them to give us more time to get this fixed. 7. Bid for Hardwood Wood Floor Restoration. Received a bid for restoring the hardwood floor at the city hall, $27,795.00. We are going to try to get a grant to help with this project. 8. Baseball Field. They want to form a Decatur Ball Association to restore the baseball field. They will be applying for a grant. This would include shortening the outfield fence, replacing the dugouts, building a new concession stand, more parking, redoing the field, moveable bleachers, new scoreboard. They are asking for the Village Board blessing to get this started. Hightree asked about the light poles. Anderson stated we need plans and put everything they do in writing. If this money needs to be ran through the Village we need to put it in our budget. It will be put in writing what the Village needs to maintain and what the ball association will maintain. This will be put on the next agenda. 9. Addition of Rod Nelson back on Planning Commission. Table and call Planning Commission members. 10. Fifth Avenue One Way – Email from Garrett Johnson. Kirschenman to speak with Garrett Johnson to get his opinion. 11. Resolution #204-Capitalization Policy for Fixed Assets. Tabled until Auditor gets us the changes that he wants added to Ordinance. 12. Lease Agreement Senior Center. The Board is working on possibly getting a doctor to come back to the clinic at the Sears Center. Troutman made a motion for the Chairman to sign the lease agreement with the Senior Center for 2025. Hightree seconded the motion. Roll Call: Anderson-yes, Hightree-yes, Kirschenman-abstain, Troutman-yes, McCullock-yes. 13. Donation to the Community Club. McCullock made a motion to donate $50.00 to the community club. Hightree seconded the motion. Roll Call: Anderson-yes, Hightree-yes, Kirschenman-yes, Troutman-yes, McCullock-yes. 14. Jerry Dunning asking permission to use ball park area for Antique Tractor Pull on Riverfront Days. Jerry came to the table to ask permission to use the ball field area for the Antique Tractor Pull over Riverfront Days. The Museum will host the concession stand. Troutman stated that he does not mind as long as the ball association has not seeded the ball field, they would just have to find different parking. Troutman made a motion to allow the tractor pull to be held at the ball field. Hightree seconded the motion. Roll Call: Anderson-yes, Kirschenman-yes, McCullock-yes, Troutman-yes, Hightree-yes. 15.Easement on 2nd Avenue. Tabled Nico Hardeman did not come to the meeting to discuss the easement. 16. Employees. Troutman made a motion to go into executive session at 5:51 PM. Hightree seconded the motion. Roll Call: Kirschenman-yes, Anderson-yes, McCullock-yes, Troutman-yes, Hightree-yes. Troutman made a motion to come out of executive session at 6:04 PM. Hightree seconded the motion. Roll Call: Anderson-yes, Kirschenman-yes, McCullock-yes, Troutman-yes, Hightree-yes. 8) CORRESPONDENCE AND ANNOUNCEMENTS 1. Next Regular Board Meeting, Thursday, May 8, 2025 at 4:30 PM. 2. Weather permitting the dump will be open April 5, 2025, and will be open the 1st and 3rd weekends. Saturday 8:00 AM to 12:00 PM. Sunday 12:00 PM to 5:00 PM. 3. 2024-2025 Budget Discussion. Anderson stated that if there are special items that are being done, either by grants or the Foundation the board needs to know in advance so these items can be budgeted. The Board appreciates all the donations that it receives. 4. Cleanup Day is May 17, 2025 from 8:00 AM to 12:00 PM. 5. Are there any questions or comments from the audience? There were none. 9) APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS: 1) Claims preapproved by Anderson, Hightree and Troutman. 2) Motion to Approve the Claims as submitted Troutman2nd by McCullock with the exception of her claim. Roll Call: Anderson-yes, Kirschenman-yes, McCullock-yes, Troutman-yes, Hightree-yes. 10) MOTION TO ADJOURN THE REGULAR MEETING: Motion to adjourn the meeting: Hightree 2nd Kirschenman Adjournment Time 6:09 PM Lance Anderson Chairman Therese M Magill Village Clerk CLAIMS REPORT- March 2025 Agri-Vision-$204.04, Altec-$252.95, Blue Cross-$3,633.60, Boden Construction-$44,800.00, Bomgaars-$30.57, Border States-$1,728.24, Burt County Public Power-$24,549.83, Burt County Public Power-$11,720.00, Cass Plumbing & HVAC-$16,091.43, Christensen Electric-$247.63, Plaindealer Subscription-$59.99, Decatur Express-$1,032.21, Display Sales-$372.00, Electric Pump-$33,005.00, First Nebraska Bank CC-$415.05, First Nebraska Bank-Service Charges-$46.50, First Nebraska Bank Pickup Payment-$900.00, Hometown Leasing-$183.31, Jack’s Uniforms-$1,696.24, Jamco-$1,440.00, Johnson & Mock-$1,660.50, Jonathon Romo-Rodriguez-$73.80, Joyce McCullock-$178.60, JP Morgan-$2,403.75, King Disposal-$3,863.73, Lyons Mirror-Sun-$227.03, Marilyn Anderson-$1,102.08, Menards-$57.93, Midwest Lab-$354.65, Municipal Supply-$2,421.11, Mutual of Omaha-$26.28, NASASP-$39.00, NDEE-$550.00, Nebraska Dept of Revenue-$4401.71, Nebraska Public Health Lab-$262.00, NNTC-$541.13, One Call-$7.77, Postmaster-$32.70, Richards Parts & Service-$260.30, Roto-Rooter-$925.00, S&S Pumping-$1,050.00, Security Shredding-$40.00, Signa Pay-$10.01, Steiny’s General Store-$350.00, Fire Group-$899.00, Thompson Solutions-$2,485.90, Verizon Wireless-$39.02, Versare-$3,620.85, Williams & Co-$12,340.00. Total Accounts Payable: $182,632.44. Payroll/FICA/State Taxes: 03/09/2024 through 04/05/2024: $19,441.19. Report Total: $202,073.63. ZNEZ LMS 04-24-25
